The Challenge
QCI faced significant challenges managing hundreds of concurrent projects across multiple states, each with unique requirements.
• Previous manual processes were time-consuming and prone to errors
• Multiple data entry points created inconsistencies and reliability issues
• Disconnect between site operations and management oversight
• Complex regulatory requirements varying by state and project type
• Need for real time tracking and reporting capabilities
The Solution
Because Pegasus consolidates every stream of data into a single platform that is accessible in real time, it gives QCI the speed, accuracy, and transparency required to manage $200 million in annual construction assets while maintaining the quality and accountability on which the firm’s reputation was built.
- Provides real-time accessibility: Immediate access to project data from any location, enabling quick decision making
- Automates manual processes: Streamlined workflows for routine tasks like pay estimates and quantity tracking
- Offers user-friendly interface: Intuitive design requiring minimal training for field and office staff
- Maintains detailed documentation and image records: Comprehensive digital archive of project progress and decisions
"Our entire organization runs on Pegasus - it is at the center of our operations and empowers our group to deliver an elevated work product to our clients and their construction projects"
The Results
- Operational Efficiency:
The transformation of daily workflows has been remarkable. Project teams now complete tasks in a fraction of the time previously required, with automated processes replacing manual data entry and calculations. As Josh, a project engineer, notes: "Pegasus saves me countless hours of manual work."
• Automated pay estimates generation: Reduced manualprocessing time from hours to minutes
• Reduced manual workload: Eliminated redundant data entry and paperwork
• Time redirected to high-value activities: More focus on valuable activities such as site visits and strategic planning
- Enhanced Transparency:
Pegasus has revolutionized how information flows between field operations and management. The platform's real-time visibility has eliminated the traditional disconnect between site activities and office oversight, creating a more cohesive operation.
• Improved visibility of field operations to management: Real-time insights into project progress
• Alignment between field and office: Reduced communication gaps and misunderstandings
• Real-time access to project data: Immediate availability of critical information for decision making
• Strengthened data integrity: Single source of truth for all project documentation
- External Relations:
The impact on client and agency relationships has been transformative. QCI's ability to quickly resolve disputes and provide accurate documentation has enhanced its reputation for professionalism and reliability.
• Faster dispute resolution with agencies: Evidence based discussions supported by detailed records
• Enhanced accuracy in material quantity tracking: Precise documentation of deliveries and usage
• Improved communication with external stakeholders: Professional, standardized reporting
• Resolution of disagreements within minutes instead of days: Quick access to supporting documentation
- Business Growth:
Pegasus has become a crucial factor in QCI's continued market expansion. As Mark Pace, Director of Business Development, explains: "Our ability to demonstrate such robust project management capabilities has become a significant advantage in winning new business."
• Stronger competitive advantage in bidding processes: Demonstrated technological capability
• Tangible proof of quality control measures: Comprehensive documentation of project oversight
• Increased client confidence: Professional presentation of project management capabilities
• Higher project win rates: Enhanced reputation for reliability and efficiency
The successful implementation of Pegasus at QCI demonstrates the transformative power of digital solutions in construction project management. The platform has not only addressed the company's operational challenges but has become a cornerstone of its competitive advantage and growth strategy.
